Keeping Safe at hicca

HAYLING ISLAND COMMUNITY CENTRE ASSOCIATION CIO

TIER 2 COVID-19 HIRERS POLICY

We all have a responsibility to make sure we can operate the Community Centre and stay safe, and would therefore appreciate your utmost co-operation with the following points of safety: 

1. On arrival of each session organisers and attendees must ensure they have either scanned the QR Code or signed the track and trace form available in the room. Organiser must read any updated policies for themselves to sign and hand to reception and give their members the public policy to read and take away.

2. Use the hand sanitizer provided on entering the premises. Wash your hands often and then sanitize.

3. You must ensure you walk into the centre to your group and stand in your spot whilst wearing your masks, you can take your mask off when you begin exercising. When leaving the room, ensure your mask is on from the moment you leave your spot.

4. You may only enter the Community Centre one person (or household/support bubble) at a time and ensure you socially distance yourselves from each other at 2m distance. 

5. No social interacting (i.e. mixing or mingling etc) at any time whilst in the Community centre, either on entry or in your class.

6. You must not enter the Community Centre if you or someone in your household has symptoms of Covid-19. 

7. If you develop symptoms of Covid-19 within 7 days of visiting the premises, alert Test Track and Trace. Alert the centre manager, Iona Harkness on 02392 467562 as well as the organiser of your activity.

8. If you become unwell whilst at the Centre with symptoms of Covid-19 you will need to be taken immediately to the designated safe area. Which is in storeroom 19. (Next to the disabled toilet) A full PPE kit is available here.

9. Follow the directional arrows to your room and keep 2m apart. Take turns to use confined areas such as corridors. Briefly passing someone is low risk. Use the directional arrows and stay to the indicated side of the corridor. 

10.Hirers must keep a record of the names and telephone numbers of everyone attending their activity and hand in to reception at the end of their session. The office will keep this information for three weeks in a safe so that, in the event of a case, NHS Test and Trace can contact everyone the individual was in contact with.

11.Avoid touching your face, nose or eyes. Wash your hands and sanitize if you do.

12.“Catch it, kill it, bin it.” Cough or sneeze into your sleeve or elbow, or into a tissue and immediately dispose of into one of the bins provided. Wash your hands and sanitize.

13.Each group is responsible for wiping down door handles, including toilet door handles and lavatory handles, tables, chairs, sinks and any surfaces used BEFORE the group starts and AFTER the end of the session. Extra time will be added to allow for this. Please do not spray light switches, wipe clean with a cloth. All rubbish must be disposed of by your group in the bins outside.

14.Under no circumstances must you sit on the stage. 

15.Remember that sitting or standing next to someone is a much lower risk than facing opposite them. Always keep to the 2m distance rule.

16.Toilets are only one adult at a time. Use the hand gel before entering, and wash hands and sanitize afterwards.

17.Keep the rooms well ventilated, with doors and windows open.

18.You should bring your own drink or water bottle or may purchase take away drinks from the snack bar in disposable cups. Try to bring your own hand sanitizer and tissues.

19.Government guidance asks that music not be played loudly to avoid people needing to unduly raise their voices to each other thereby increasing the risk of transmission. No singing allowed unless in an organised group, must only be in groups of 6 with no cross-over or mingling with other groups of 6 and standing side-to-side or back-to-back (not facing one another).

20.A Covid-19 risk assessment is on display in the foyer.

21.Ensure you do not exceed the maximum number of people permitted in any area.

22.We have the right to close the Community Centre if there are any safety concerns.

23.Wash your clothes when you get home to reduce the risk of transmission.